How to Generate Auto Unique IDs for Each Form Submission

Tracking and managing form submissions becomes much easier when each entry has a unique identifier. Whether you’re handling job applications, online orders, or registrations, auto-generated unique IDs help you organize, sort, and reference submissions efficiently.

Here’s how you can set up Auto Unique IDs in your forms.

Step 1: Access Your Form Builder

• Log into your form platform account.
• Open an existing form or create a new form. You can use a template, start from scratch, or leverage an AI-assisted form generator.

Step 2: Add the Auto Unique ID Field

• In your form editor, go to Add Elements.
• Look for the Auto Unique ID field, usually under Other or Advanced Fields.
• Drag and drop it into your form.

Step 3: Configure the Auto ID

• Click on the Auto Unique ID field to open General Properties.
• Set a Prefix (optional), such as “ORDER” or “APP” to identify the type of submission. You can even use previous form answers to create dynamic prefixes.
• Choose the Number of Digits. For example, 4 digits will generate IDs from 0001 to 9999. Increase digits if you expect more submissions.
• Set the Starting Index, which is the first number assigned. By default, this is 1, but you can change it to any number.
• Confirm your settings and save the field.

Step 4: Publish and Test

• Publish the form and carry out a test submission.
• Go to the Results or Submissions tab to view the Auto Unique ID generated for each entry. Each submission will now have a unique identifier for tracking.

Step 5: Integrate with Google Sheets (Optional)

• To manage your submissions efficiently, connect your form to Google Sheets.
• Head over to Automation > Integration > Google Sheets.
• Choose your account and decide whether to use an existing sheet or create a new one.
• Now, each submission will automatically populate in Google Sheets with its unique ID, making calculations, tracking, and reporting easier.

Benefits of Using Auto Unique IDs

• Efficient Tracking: Quickly reference specific submissions without confusion.
• Organized Management: Keep orders, applications, or registrations neatly sorted.
• Seamless Integrations: Combine with tools like Google Sheets or CRM software for automated workflows.
• Customizable: Use prefixes and dynamic numbering to fit your business needs.

By generating auto unique IDs for each form submission, you save time, reduce errors, and make data management much simpler. This feature is essential for any business or organization handling multiple submissions daily.

Updated on: 03/10/2025