How to Pre-Fill Fields in Your Online Forms

Pre-filling fields in your online forms can save time, reduce errors, and create a smoother experience for respondents. Instead of asking users to fill out every field from scratch, you can populate certain details in advance, allowing them to focus only on the information that matters most.

Why Use Pre-Filled Fields?

Pre-filled fields are especially useful in scenarios where some information is already known:

• Employee Performance Reviews: HR managers can pre-fill employee names, departments, and job roles, so managers only need to provide ratings or feedback.
• Client Feedback: Marketing agencies can pre-fill project names, campaign details, and durations, making it easier for clients to focus on providing honest feedback.
• Customer Surveys: Pre-fill customer names or membership IDs to reduce errors and speed up form completion.

The result is faster submissions, fewer mistakes, and an overall better user experience.

How to Enable Pre-Filled Fields

1. Select Your Form: Choose the form you want to pre-fill. You can create a new one from scratch or use AI to generate it quickly.
2. Access Pre-Fill Settings: Head to the Share tab and select Pre-Fill Fields, then choose Manual Pre-Fill Form.
3. Add Prefill Data: For each field you want pre-filled, enter the value. For example, you can prefill:

• • Project Name: SEO Uncore
  • Project Duration: 6 months
  • Client Name: Harish
  • Email: [harish@example.com]()

4. Generate Pre-Filled Form Link: Once done, click Generate Form Link. This creates a unique link with all pre-filled data. The link can be copied manually or shared directly with respondents.

Using the Pre-Filled Form

When respondents open the pre-filled form, the fields you specified are already populated. They only need to complete the remaining fields, such as ratings, feedback, or additional comments, and submit the form.

Benefits of Pre-Filling Fields

• Saves Time: Respondents don’t have to type information that you already know.
• Reduces Errors: Minimizes mistakes in names, emails, or project details.
• Enhances User Experience: Makes forms faster and easier to complete.
• Customizable: You can pre-fill any field, including names, emails, project details, or dates.

Pre-filling fields is a simple yet powerful way to improve form completion rates and make your forms more professional. By sharing a pre-filled link, you can ensure accuracy and make it convenient for your audience to submit responses.

Updated on: 03/10/2025