How to Automatically Send a Copy of Form Submissions to Respondents

Sometimes, your respondents need a copy of their form submission for their own records. This can be useful for legal agreements, online contracts, event registrations, or even job applications. With Formester, you can automatically send a PDF copy of the completed form to every respondent, making the process seamless and professional.

Steps to Enable Submission Copy for Respondents

Step 1: Open Your Form

Log in to your Formester account and open the form you want to edit.

Step 2: Click the Gear Icon

In the top right corner, next to the Publish button, click on the Gear Icon.

Step 3: Go to Form Settings

Select Form Settings from the dropdown.

Step 4: Toggle Submission Copy

Find the option Send Submission Copy to Respondent and toggle it on. This will automatically send a PDF copy of the submission to the email address the respondent enters in the form.

Testing the Feature

Once enabled, you can test it:

1. Open your form.
2. Fill in the required details, including your email address.
3. Submit the form.
4. Check your email inbox.

You’ll see a notification containing the form submission as a PDF. You can open it in Google Docs, download it, or print it.

Why This Feature Matters

Automatically sharing submission copies adds value for both you and your respondents:

• Proof of Submission: Respondents get confirmation of what they submitted.
• Easy Record Keeping: PDF copies can be saved, printed, or forwarded.
• Professional Experience: Builds trust and transparency.
• Use Cases: Job applications, legal forms, event registrations, contracts, and more.

Advanced Option: Customize the PDF Copy

With Formester’s Custom PDF Editor, you can brand these submission copies before they reach your respondents. Add your logo, adjust formatting, or style the document to match your company’s identity.

Final Thoughts

Sending automated submission copies ensures respondents feel informed and secure. It reduces back-and-forth communication and makes your forms more professional. By enabling this simple feature, you deliver a better experience while keeping everything organized.

Updated on: 17/09/2025